\ud83d\udd39 Job Title: Executive Assistant to COO
\n\ud83d\udccd Location: Dubai, UAE
\n\ud83c\udfe2 Company: Pantheon Development
\n\ud83d\udd70\ufe0f Employment Type: Full-time
\n\ud83e\udded Reporting to: COO ( Chief Operating Officer)<\/p>\n
\ud83c\udfe2 About Pantheon Development:<\/p>\n
Pantheon Development is a leading real estate developer specializing in affordable luxury properties in Dubai. With a strong track record of successfully launching 8 projects in Jumeirah Village Circle (JVC) and a reputation for high-quality, community-focused developments, we are dedicated to delivering exceptional value to our clients. Our dynamic team is passionate about innovation, excellence, and creating lasting relationships with our stakeholders.
\n\ud83d\udcdd Role Overview<\/p>\n
The Executive Assistant (EA) will serve as the right hand to the COO, ensuring his time, energy, and priorities are optimized. This role requires someone with exceptional organizational skills, discretion, business acumen, and the ability to seamlessly manage communications, projects, and high-level engagements in a fast-paced environment.<\/p>\n
\ud83d\udd11 Key Responsibilities<\/p>\n
1. Calendar, Time & Priority Management
\n\u00d8 Proactively manage the COOs schedule, ensuring all meetings are well-prepared with agendas, background notes, and briefing materials.
\n\u00d8 Anticipate and resolve conflicts to maximize strategic use of COO’s time.<\/p>\n
2. Communication & Coordination<\/p>\n
\u00d8 Act as a primary liaison between the COO and internal\/external stakeholders.
\n\u00d8 Draft, review, and circulate correspondence, presentations, and meeting minutes.
\n\u00d8 Follow up on delegated tasks, ensuring timely closure and accountability.<\/p>\n
3. Confidential Information & Governance<\/p>\n
\u00d8 Handle sensitive business and personal matters with utmost confidentiality.
\n\u00d8 Prepare and organize board packs, investor decks, and executive documentation.<\/p>\n
4. Project & Task Tracking<\/p>\n
\u00d8 Monitor the COOs key initiatives and ensure departments provide regular updates.
\n\u00d8 Maintain dashboards and trackers for task progress, deadlines, and escalations.<\/p>\n
5. Travel & Event Management<\/p>\n
\u00d8 Plan and coordinate international\/domestic travel, visas, hotels, and logistics.
\n\u00d8 Prepare detailed briefing packs for events, conferences, and meetings.
\n\u00d8 Ensure all expense reconciliations are submitted in a timely manner.<\/p>\n
6. Personal Assistance<\/p>\n
\u00d8 Support COO with personal commitments, family engagements, and brand-related activities where required.
\n\u00d8 Ensure seamless alignment between professional and personal priorities.<\/p>\n
7. Continuous Improvement<\/p>\n
\u00d8 Recommend and implement productivity tools, processes, and systems for efficiency.
\n\u00d8 Support adoption of digital tools (ERP, CRM, dashboards) in the COO office.<\/p>\n
\ud83c\udf93 Qualifications & Experience<\/p>\n
\u00b7 Bachelor\u2019s degree in business administration, Management, or related field.
\n\u00b7 5\u20138 years of experience as EA\/Chief of Staff to CEO\/Chairman\/ COO (real estate or corporate sector preferred).
\n\u00b7 Strong organizational and project management skills.
\n\u00b7 Excellent written and verbal communication in English (Arabic is a plus).
\n\u00b7 High proficiency in MS Office, Google Workspace, CRM\/ERP systems.
\n\u00b7 Discretion, integrity, and ability to manage confidential information<\/p>\n
\ud83d\udca1 Personal Attributes<\/p>\n
o Strategic thinker with hands-on execution capability.
\no Exceptional interpersonal skills with executive presence.
\no Calm under pressure, adaptable, and solution oriented.
\no Highly dependable, proactive, and resourceful.
\n\ud83c\udf0d Join Pantheon Development and be part of a fast-growing real estate developer in Dubai where your impact will be felt at the executive decision-making level.
\n\ud83d\udce9 Apply now by clicking “Easy Apply” or send your CV directly to <\/p>","protected":false},"author":212,"featured_media":0,"comment_status":"open","ping_status":"closed","template":"","job_listing_type":[],"job_listing_category":[167],"job_listing_location":[142],"job_listing_tag":[],"class_list":["post-12356","job_listing","type-job_listing","status-publish","hentry","job_listing_category-employees","job_listing_location-dubai"],"aioseo_notices":[],"metas":{"_job_featured_image":"","_job_featured":"","_job_filled":"","_job_urgent":"","_job_category":{"167":"Employees"},"_job_type":[],"_job_tag":[],"_job_expiry_date":"","_job_gender":"","_job_apply_type":"with_email","_job_phone":"","_job_apply_url":"","_job_apply_email":"tathagata@pered.ae","_job_salary_type":"","_job_salary":"","_job_experience":"","_job_career_level":"","_job_qualification":"","_job_video_url":"","_job_photos":"","_job_application_deadline_date":"","_job_address":"","_job_location":{"142":"Dubai"},"_job_map_location":{"address":"","latitude":"","longitude":""},"_job_logo":"https:\/\/wazayefuae.com\/wp-content\/uploads\/wp-job-board-pro-uploads\/_employer_featured_image\/2025\/08\/wazayefuae-logo.png","_job_employer_name":"HR","_job_employer_url":"https:\/\/wazayefuae.com\/ar\/employer\/hr-2\/"},"cmb2":{"_job_careerjet_job_fields":{"_job_careerjet_detail_url":"","_job_careerjet_company_name":""}},"_links":{"self":[{"href":"https:\/\/wazayefuae.com\/ar\/wp-json\/wp\/v2\/job_listing\/12356","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/wazayefuae.com\/ar\/wp-json\/wp\/v2\/job_listing"}],"about":[{"href":"https:\/\/wazayefuae.com\/ar\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/wazayefuae.com\/ar\/wp-json\/wp\/v2\/users\/212"}],"replies":[{"embeddable":true,"href":"https:\/\/wazayefuae.com\/ar\/wp-json\/wp\/v2\/comments?post=12356"}],"wp:attachment":[{"href":"https:\/\/wazayefuae.com\/ar\/wp-json\/wp\/v2\/media?parent=12356"}],"wp:term":[{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/wazayefuae.com\/ar\/wp-json\/wp\/v2\/job_listing_type?post=12356"},{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/wazayefuae.com\/ar\/wp-json\/wp\/v2\/job_listing_category?post=12356"},{"taxonomy":"job_listing_location","embeddable":true,"href":"https:\/\/wazayefuae.com\/ar\/wp-json\/wp\/v2\/job_listing_location?post=12356"},{"taxonomy":"job_listing_tag","embeddable":true,"href":"https:\/\/wazayefuae.com\/ar\/wp-json\/wp\/v2\/job_listing_tag?post=12356"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}