Administrator/Receptionist

Job Description

Urgent Hiring Administrator/Receptionist with real estate experience and can join immediately please send cv to

Proven experience in administrative roles, (Minimum 1 year experience in real estate, Administrator, reception & recruitment.
Job Description:
We are seeking a highly organized and professional individual to join our team as a Real Estate Administrator, Receptionist. The ideal candidate will have strong communication skills, an excellent customer service attitude, and the ability to handle multiple responsibilities in a fast-paced environment.
Key Responsibilities:
1. Real Estate Administration:
Manage and process all real estate documentation, including contracts, agreements, and property-related forms.
Coordinate property listings, ensuring accurate and up-to-date information is available across internal systems and external platforms.
Liaise with clients, developers, and agents to schedule property viewings, inspections, and meetings.
Maintain accurate records of transactions, agreements, and related documents.
Support the real estate team with administrative tasks such as preparing reports, drafting correspondence, and managing client communications.
2. Reception Duties:
Greet visitors, clients, and guests with a friendly and professional attitude, ensuring a positive first impression.
Manage incoming calls, directing inquiries to the appropriate departments and providing information as needed.
Handle scheduling and appointment bookings for the real estate team, ensuring efficient use of time and resources.
Manage office correspondence, including sorting and distributing mail, emails, and faxes.
Maintain a clean, organized reception area and ensure that office supplies are well-stocked and organized.

Key Requirements:
Experience: Proven experience in administrative roles, (Minimum 1 year experience in real estate, reception & recruitment.
Multitasking Ability: Ability to manage multiple responsibilities and priorities efficiently, with a focus on real estate administration, customer service, and recruitment support.
Customer Service Skills: Excellent interpersonal and communication skills with a friendly and professional demeanor.
Organizational Skills: Strong organizational skills with keen attention to detail and the ability to maintain accurate records.
Technology Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, Outlook), property management software, and basic recruitment platforms.
Communication Skills: Strong written and verbal communication skills in English; knowledge of additional languages is a plus.
Team Player: Ability to collaborate effectively with different teams and work in a fast-paced, dynamic environment.
Presentation: Smart, professional, and well-groomed appearance for client-facing interactions and office duties.
Job Type: Full-time